You know what the information on your documents means to you. We know how to make that information easier to store and less expensive to access.
Once your documents are digitized your documents are available on your own computer network and can be made available from remote locations.
Despite the everyday use of desktop computers and the ability to communicate via the Internet, the generation of paper continues. This paper must be filed or stored at the expense of your business and makes retrieving certain documents difficult and costly.
RECORD SYSTEMS, INC. can turn this paper into a searchable digital format that would allow the data to be retrieved with a few keystrokes from your desktop computer or network. Using a proven document conversion system to turn your paper documents into digital files, RECORD SYSTEMS, INC. can help you reallocate resources, increase productivity and trim customer expense.
Imaging systems requires the documents to be prepared before scanning and indexing to check for the quality of the original documents. There is a wide latitude of paper sizes that can be accommodated by various digital formats depending on the customer’s needs.
RECORD SYSTEMS, INC. will confer with your business to determine how to approach the conversion. Becoming familiar with your business’s files allows us to determine the appropriate system for fast retrieval; an important factor in the prepping, scanning and indexing process.
As enticing as a digital system sounds, some records are required to be retained for longer periods of time which entails storage and manually retrieving documents. Microfilm is a safe and cost efficient method to archive and retrieve documents. The longevity of microfilm makes it the logical choice for many businesses and government entities. The microfilming process is a simple procedure. Documents must be prepared, filmed, the film processed and checked for accuracy.
Conversion
RECORD SYSTEMS, INC. has a long history of processing microfilm and duplication of original microfilm for archive purposes.
RECORD SYSTEMS, INC. can duplicate either 16 mm or 35mm microfilm
Jacketizing and inserting of microfilm.
Microfilm can also be turned into a digital format. Your business may already have a large amount of microfilm on rolls or in microfiche jackets. Digitizing the microfilm expedites the document retrieval process when needed, saving your business time and expense.
RECORD SYSTEMS, INC. can make the digital file type conversion
Make copies of CDs and DVDs
Document Preparation is quite important to the overall quality of either scanning or microfilming. Careful examination of all documents is a must. Removing staples, paper clips, rubber bands and repairing torn paper demands that each page must be inspected closely. Our quality of work speaks to the dedication of our workforce and care each of our associates uses to ensure the best final product.
Do you have a need for documents to be shredded after viewing the results of filming or scanning? That is is no problem. Record Systems works with local companies to shred records with the option given to your organization to monitor the process.
Advantages of Outsourcing
No capital investment
No equipment to maintain
No additional manpower
Many years of experience from our well trained associates
Fast turn around
Lowered space considerations at your location
Pickup and delivery of your documents
Quality Check
Reasons to Microfilm
The best image quality
Prevention of lost data due to environmental issues
Stop the loss of data due to fire
Your data can be backed up and stored off site keeping you in business
Duplicate roll
Archiving for 100 - 500 years
Reasons to Scan
Great image quality
Optical Character Recognition (OCR)
Faster retrieval of your documents
Black and white or color
DPI from 100 to 600
Blank page removal
Auto Image cropping
Auto Image de-skewing and rotation
Color dropout
Searchable PDF documents
Your data can be on CD-ROM or DVD / Duplicates
Data can be delivered to a secure FTP Website
Multiple formats such as TIFF, GIF, JPEG, ASCII and numerous others
Page numbering or coding
News: RECORD SYSTEMS, INC. recently has acquired a new digital Archive Writer that will make microfilm even better! Does your business have digital images that you want to archive to microfilm? See what our new equipment can do for you.
FOIA - Record Systems has for many years worked extensivley with law firms and other organizations to make those records available in a convienent searchable form.
Record Systems Inc. works with many law firms all over the United States. Do you have special requirements? Let us get you what you need.
